Education Development Fund (EDF)

Introduction to the Education Development Fund

Funded by the Education Vice-Deans, the Education Development Fund (EDF) is intended to support new and innovative projects that align with our Faculty’s strategic priorities in education. The EDF is a seed fund designed to encourage those who are transitioning to, or are newly engaged in, education scholarship to further their career development.

Funding has traditionally been awarded to initiatives that focus on the design, implementation and evaluation of courses, programs and curricula including faculty development, continuing education and clinical learning initiatives. Eligible projects should consider the goal of broad implementation and impact across our academic programs represented by the Vice-Deans of Education: MD Education, Post MD Education (Postgraduate & Continuing Professional Development), Graduate and Life Sciences Education in the Faculty of Medicine (including basic sciences, and the rehabilitation sciences).

EDF funded projects can either be an Educational Innovation and Development project OR an Education Research project. 

Innovation and development project:  A project, practically related to a course or course materials, with the objective of improving existing curricula through encouraging new directions in education, enhancing integration and collaboration between portfolios, facilitating critical reflection about best practices, and/or expanding the impact of educational advancement.  The development of education materials, products and resources will be considered.

Research project:  The search for and production of new knowledge. Designed to produce data or results that will result in feasible and sustainable impact and influence and will encourage innovation in teaching practices and effectiveness.

A strong evaluative component is expected in each project and the outcomes should produce results that can be disseminated.

Funding will be provided to a maximum of $10,000 per project. As there is a required departmental match, funding for your project could total $20,000. Funding will be provided for one year, effective June 30, of the year of funding. 

Projects must not have received funding from another source to support the same work. National or international projects that reflect the strategic goals of the Faculty are acceptable to the Vice-Deans for funding, provided that there is evidence of substantial impact within the University of Toronto, Faculty of Medicine community. Larger more complex projects with multiple and previously funded phases will be reviewed carefully to ensure that educational components are explicitly outlined within the application.

Call for Applications 2019

The application deadline is 5pm, Friday, February 8, 2019.

Please carefully review each of the sections below that describe requirements and responsibilities for the application process and for grant holders.

The Centre for Faculty Development offers a workshop titled: Excellence in Education Grantsmentship. In preparation for the 2018 call the CFD will be hosting this workshop on Tuesday, November 13, 2018 from 9:00am - 12:00NOON. More information and registration information can be found here: https://cfd.utoronto.ca/workshops/details/1642  - Space is limited

Should you have any questions about the Fund or the Call for Applications please do not hesitate to contact The Office of the Education Vice-Deans, edudeans@utoronto.ca,  500 University Avenue, Suite 390, Phone: 416-946-8067.

The EDF application will be available November 1, 2018.
 

Eligibility & Team Member Roles

As the EDF is designed to encourage faculty members who are transitioning to or newly engaged in education scholarship, it is important to distinguish between and among potential roles for team members.

Faculty members who serve in senior administrative or research positions (Vice Chairs, Program, Curriculum and Course Directors, Clerkship, Pre Clerkship Directors, Research Directors and those considered to be Senior Education Scientists and Consultants) MAY ONLY be listed as "Senior Advisors".

In addition to listing team members and providing contact information for departmental contacts, the EDF application will ask you to provide a brief description of the team including roles and responsibilities of team members.

PRINCIPAL INVESTIGATOR (PI) or CO-PRINCIPAL INVESTIGATOR (Co-PI):

The PI or the Co-PI must be a faculty member who is newly engaged in education scholarship in basic, clinical or rehabilitation sciences at the University of Toronto, Faculty of Medicine. The PI or the Co-PI will take responsibility for the overall project design, development and completion. The EDF Adjudication Committee defines 'newly engaged' as a faculty member who has not served as PI or Co-PI on more than two previously funded education research grants. Education Scientists are eligible to apply as PI or Co-PI only within the first three years of their academic appointment and must not have received more than one previously funded education research grant.

At the application stage, the PI or the Co-PI agree to disclose all other sources approached for funding the project. If the PI or Co-PI has previously been awarded an EDF grant, they are eligible to apply for funding for a new project (or component of an earlier project) only if they have fulfilled all of the obligations and conditions for the previously awarded project.

It is in the spirit of the Education Development Fund to encourage collaborations between Clinician Educators and Education Scientists and therefore applicants are asked to please consider the following:

i. Education Scientists who apply as the Principal Investigator or as Co-PI are strongly encouraged to ensure that their project teams include Clinician Educators in order to assist with the translational and practical application of their projects.

ii. Clinician Educators are strongly encouraged to consult with either departmentally sourced or hospital based Education Scientists and resources as they may have valuable input and would be able to strengthen project methodology, project evaluation and research dissemination.

PROJECT COLLABORATORS:

A collaborator must be a faculty member, learner, OR staff within the Faculty of Medicine or its affiliated hospitals and engaged in the educational activities in basic, clinical or rehabilitation sciences at the University of Toronto, in either an administrative, project management or research capacity. Assigned roles and responsibilities for each of the project collaborators must be clearly outlined in the project application.

SENIOR ADVISOR:

A Senior Advisor must be a faculty member engaged in the educational activities in basic, clinical or rehabilitation sciences at the University of Toronto, Faculty of Medicine. They must also agree to serve in an advisory or mentorship capacity to the overall project design, development and completion.

Faculty members who serve in senior administrative or research positions (Vice Chairs, Program, Curriculum and Course Directors, Clerkship, Pre Clerkship Directors, Research Directors and those considered to be Senior Education Scientists and Consultants) MAY ONLY  be listed as Senior Advisors/Mentors. 

EXCLUSIONS

Members of the senior decanal team i.e., Vice, Associate or Assistant decanal, Departmental Chairs, Division Chiefs and/or EDF committee members are not eligible to apply for EDF projects in any capacity.

Those who are listed as being compensated as project managers, research assistants completing transcription and analysis, or for providing consultation services within the project budget MAY NOT be listed as PI, Co-PI, or Collaborator.

Those who are supervisors of resident or graudate student projects are not eligible to serve as PI or CO PI. They may serve as a Senior Advisor.

 

 

 

Department Chair's Endorsement

Applications must upload a letter of support from the Faculty of Medicine Academic Department Chair (or the Vice-Chair Education if designated) of each Principal Investigator. The letter of support should outline the potential for meaningful incorporation and sustainability in the Faculty of Medicine education programs and the provision of support for the Project Leader to attend development sessions and complete the dissemination plan. For a single PI, the letter must also confirm that secured matched funding is in place. This letter should also confirm the source of the matching funds. In the case of two PIs, at least one letter must confirm that secured matched funding is in place and confirm the source of the matching funds.

Project endorsement from Hospital Clinical Departments, University or Hospital Division Chiefs, Medical Education Offices, Research Departments or Managers, will not be accepted.

Budgets must reflect a true 1:1 match within budget columns.  Academic department funds could include funds from other granting agencies and sources received by the supporting academic department.  In the spirit of transparency, applicants are encouraged to list ‘other’ funds outside of the 1:1 match within their budget. University base budget or operating funds cannot be used to provide the match.

The Office of the Education Vice-Deans will transfer the awarded funds to the Academic Department of the Principal Investigator in the Faculty of Medicine. Applicants are expected to provide necessary FIS numbers to facilitate this transfer within 4 weeks of the application approval. It is the responsibility of the applicant to submit required information by July 3, 2019 or the offer of funding will be withdrawn. It is expected that departmental business officers work closely with the successful applicants to facilitate this transfer.  The Department will be responsible for the disbursement of funds to the Principal Investigator.

Budgets

Applicants are required to upload a proposed budget using a provided template with their application (see section below titled "Application Process and Templates". 

The details below are provided to help guide your development of your proposed budget and explain allowable and not allowable expenses for EDF funds. Budgets will be carefully reviewed for appropriate use of project funds and may require adjustment at the request of the Education Development Fund adjudication committee. Funded PIs and Co-PIs are required to provide updates on expended funds as part of the reporting requirements.

It is recommended and encourged that EDF recipients utilize existing University of Toronto resources where appropriate i.e., student participation, technical support services, professional services, etc.  The application will ask you to describe the anticipated resources available and required (financial, expertise, technology) to complete your project. The application will also ask for you to dislose intended vendors with appropriate quotes if feasible.

Budgets must reflect a true 1:1 match within budget columns.  Academic department funds could include funds from other granting agencies and sources received by the supporting academic department.  In the spirit of transparency, applicants are encouraged to list ‘other’ funds outside of the 1:1 match within their budget. University base budget or operating funds cannot be used to provide the match.

All funds, other than costs related to project dissemination, are expected to be disbursed by the end of the first year and all costs, including dissemination costs are to be disbursed by the end of the second year. Any unused funds, as outlined in the final project report, will be required to be returned to the EDF to fund future projects. Requests for funding extensions after 1 year (for funds other than dissemination costs) must be made in writing to the Education Development Fund Committee, for consideration. Requests for changes to the originally approved budget must also be made in writing to the Education Development Fund Committee, for consideration.

Successful applicants must meet all requirements for the transfer of funds including the declaration of all other sources of relevant funding, receipt of ethics approval, provision of necessary FIS numbers to facilitate the transfer within 4 weeks of the application approval. It is the responsibility of the applicant to submit required information by July 3, 2018 or the offer of funding will be withdrawn.

ALLOWED

Costs associated with project dissemination (ie. poster layout and printing costs to a maximum of 250.00)

Conference Travel - maximum of 1000.00* of EDF funds may be used to off-set travel where EDF project/work is to be presented. *This amount should include both travel and accommodations.

Research Assistant ($25-35/hr)

Costs to run interviews and focus group

Transcription

Data analysis and hand coding of transcribed text

Summarizing of data and assistance with manuscript development

IT/eLearning related projects: Technological consultation, needs assessment, content writing, evaluation, graphic design and animation (approx. $75.00/hr)

Learning Portals/Websites: Programming, learning management/content management systems (approx. $2,500.00 – $15,000.00)

Illustrations

Costs for simulation (all modalities)

i.e. anatomical models

Incentives (i.e., gift cards, honorariums, stipends for focus group/study participants) up to a maximum of 5% of the total budget (including matched funding). For example, if the total project budget (including match) is $10,000.00, $500.00 of your budget may be used toward incentives.

NOT ALLOWED

Publication costs i.e. Open Access and like journal publication fees or costs associated with manuscript publication.

Payment to Educational Research Consultants, U of T Staff and Faculty for duties/tasks performed related to the project.

Incentives (ie. gift cards, honorariums, stipends for focus group/study participants) exceeding 5% of the total budget.

Catering

Reimbursement for participant travel/parking

Conceptualization and design of representative imagery.

Project Timeline and Reporting Requirements

Applicants are required to upload a proposed project timeline using a provided template with their application (see section below titled "Application Process and Templates"). This should include details of anticipated project deliverables, time estimates and a project schedule.

A progress report (approximately 6 months into the project) is required by January 31, 2020 outlining project status, budgetary expenditures, dissemination and sustainability plans.

A 1 year report is required at the end of the funding year, by June 30, 2020. Formal written reports will record the work done to date, include a summary of budgetary expenditures, describe progress towards and barriers to implementation, and include a plan for dissemination/knowledge translation. 1 year reports must also be accompanied by a letter describing the outcomes as they relate to meaningful incorporation and sustainability of the project as discussed between the recipient and the Department Chair. All funds, other than costs related to project dissemination, are expected to be disbursed by the end of the first year and all costs, including dissemination costs are to be disbursed by the end of the second year.

Preparation and presentation of a poster, to be presented at the Wilson Centre Research Day, will be required. The exact date and location are yet to be determined but will likely be in the fall of 2020.

A final project report is due upon the completion of the project (within 2 years of the original funding date). This report must contain details regarding final budget expenditures which will outline any unused funds or overages, status of knowledge dissemination, implementation and planned future related work. Project teams are highly encouraged to also include perceived impact of the project on the PI’s career and the perceived impact of the project on collaborators.

Attestation

The EDF application process requires PIs and Co-PIs to attest that they are aware of and agree to their role and responsibilities as PI and Co-PI and also attest that they have not received more than two previously funded education research grants (or in the case of Education Scientists, that they have not received more than one grant).

Applicants are required to upload a signed attestation using a provided template with their application (see section below titled "Application Process and Templates").  In the case of Co-PIs, each Co-PI is required to sign their own attestation form and upload to the application site.

Ethics

Applicants must include at the time of submission (via upload) a formal letter or email notification from either a Hospital or the University of Toronto Research Ethics Board stating that ethics has been approved/the project is exempt or that it is pending.

Applicants applying for Ethics approval or exemption at their Hospital are encouraged to submit their applications as early as possible to avoid delays.

Applications will not be accepted or reviewed if ethics has not been formally initiated at the time of their application submission.

Should your project be selected for funding, final ethics approval must be in place before funding is released. If you do not require ethics for your proposal, please indicate this in your submission via a formal letter from the REB noting the exemption.

Application Process & Templates

The application process is conducted entirely online using a provided template. The application process will open November 1, 2018 and will close at 5pm on Friday, February 8, 2019.

Applications will not be considered if they do not follow the submission guidelines.

For the purposes of developing content, the EDF application is also available in Word or PDF versions. However, only applications received through our online process will be accepted.

A complete application will include:

  1.  The completion of the application online.
  2. FileEDF Excel budget 2019.xls
  3. Required Timeline Template: File2019 EDF Project Timeline template.docx
  4. File2019 EDF Attestation.docx  OR PDF icon2019 EDF Attestation.pdf
  5. Uploaded Department Chair's letter of support
  6. Uploaded Confirmation of ethics application submission, ethics approval or ethics exemption

 

(Optional): Applicants may also submit a list of supporting references of up to 1 page.

NOTE: We do not accept additional supplemental material at the application stage. Should a project be selected for funding, the Adjudication Committee may ask for  supplemental information before funding is released.

No late or incomplete applications will be reviewed or accepted. You MUST hit "submit" on the last screen of the online application for your application to be considered submitted.

Adjudication

The Education Development Fund is a peer-reviewed grant. An adjudication panel will review all applications and advise the Education Vice-Deans on awards and the allocation of funds.

2019 EDF Cycle Timelines

Date Activity
October 3, 2018 EDF 2019 Cycle Launch
November 1, 2018 Application process opens
 February 8, 2019 Application process closes
February – April 2019 Peer-Review & Adjudication Process
May/June 2019 Decisions will be communicated to PI/Co-PIs.
July 2019 Deadline for fund recipients to confirm ethics approval/exemption & FIS codes (4 weeks after notification)
July 30, 2019 Funding allocated
January 31, 2020 Progress report due
June 30, 2020 1 year report due & all funds to be expended by this date
Fall 2020 Findings to be presented in poster or oral presentation format – Research Day/Symposium
June 30, 2021 Final project report due (within 2 years of original funding date)

Previously Funded Projects | 2008 - 2018

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